What to pay attention to? The work of an assistant is multifaceted and is largely determined by the specifics of the organization and the specific manager. Therefore, to draw up a job description, it is necessary to develop a portrait of the future employee.
In this article:
The role of the executive assistant
When an executive assistant is needed
Assistant Skill Requirements
Personal qualities of an brazil mobile number list executive assistant
The need for an assistant job description
Job Description Structure for an Assistant
KPI and product of the position of assistant manager
Search for an executive assistant
Frequently Asked Questions about Executive Assistant
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The role of the executive assistant
The job is quite complex and varied in its requirements. The activities associated with this role include many tasks. In addition, there is often confusion between personal assistants and secretaries or managers. Although there are overlaps between these positions, they are still different types of activities.
The role of the executive assistant
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Sample responsibilities of an assistant manager:
organizing the boss’s business schedule – meetings, document flow, business trips;
ensuring a comfortable working area for the manager - taking care of the atmosphere, cleanliness and convenience of the premises;
work with documents, including processing incoming correspondence and calls;
ensuring psychological comfort for the manager’s activities;
carrying out negotiations at the initial stages;
work on translation of texts;
Providing the manager with office supplies, etc.
This list extends far beyond secretarial and administrative tasks. However, when performing the duties of an executive assistant, the approach and nuances of the job can vary significantly from employer to employer.
Sometimes the position is mostly related to the usual secretary's work. Or the assistant is solely responsible for ensuring the boss's convenience and order. Some assistants act as full-fledged deputies and have employees directly subordinate to them.
The assistant's job includes not only the performance of professional duties, but also the execution of personal assignments from the company's management. These duties usually include:
Managing the office work of the manager and, in some cases, the entire company. In some companies, assistants are responsible for the work of the company secretariat.
Organizing and managing the manager's activities. Planning the schedule of business meetings, reminding the boss about various events.
Conducting correspondence on behalf of the company.
Receiving and directing internal telephone calls.
Providing the manager with all requested information.
A personal assistant with expanded responsibilities and functions is one of the most sought-after vacancies in this field. Most often, the manager is looking for a versatile employee who is able to adapt and take on additional tasks.
The role of the executive assistant
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There are several additional tasks: